DRAFT for consideration by Exec Group prior to release in Home space accompanied by email to LUSC-SWG list.

Topics for Exec Group to discuss:

• Does intro text capture balance of issues on UK/international focus?
• Are financial guidelines right?
• Do we want to go with the same Dec 20th deadline? - it's simple, but, in practice, we won't look at applications before the New Year, will we, so we could go with a later date.
• What do we want on the application form? Initial suggestions are as follows:
  • Contact details of proposer
  • Rough date(s) for workshop and justification (e.g. where that fits in with other meetings, or development of Science Collaboration roadmaps, etc)
  • Expected size and composition of audience
  • Anticipated outcomes from workshop
  • Planned involvement of leadership from relevant Science Collaboration
  • Estimated costs 

Enhancing UK engagement with LSST Science Collaborations

One of the principal goals of Phase A (2015-2019) of the STFC-funded programme in support of UK participation in LSST is for the UK community to become fully engaged in scientific preparation for LSST prior to the start of commissioning in late 2019. That goal will primarily be achieved through individual researchers becoming active in the relevant Science Collaboration and UK researchers willing to commit time now to engaging with LSST are strongly encouraged to apply for the PI status that is needed to join a Science Collaboration (SC).

The members of the LSST:UK Science Working Group (SWG) are responsible for stimulating and coordinating activity within the UK community in their science areas. That role will always include the dissemination of information from the SCs through the UK community (to the extent that is allowed by SC rules), but, at this early stage, it may also require helping UK researchers get up to speed on SC activities to the point that they can decide whether to seek PI status and SC membership.

...

For the avoidance of confusion, applications for LSST:UK financial support should also be made by 08by 17.00 GMT on TuesdayFriday, December 20thJanuary 6th. Applications (with a maximum length of two pages) should be submitted by email to the LSST:UK Project Manager, with the following information:

• Contact details of the proposer(s);
• Estimated date(s) and duration for the workshop and justification (e.g. where that fits in with other meetings, or development of Science Collaboration road-maps, etc.);
• Expected size and composition of audience;
• Anticipated outcomes from workshop;
• Planned involvement of leadership from relevant Science Collaboration(s);
• Estimated costs (catering and venue; support for UK-based participants; support for SC leadership involvement).;
• Confirmation that the 20% shortfall in STFC funding can be addressed from another source.; and